The Botanical Art Society of Australia Inc. Privacy Policy

The Botanical Art Society of Australia Inc. (BASA) is committed to protecting your privacy. This Statement of Privacy applies to the BASA website and governs data collection and usage at all BASA sites and services; it does not apply to other online or offline sites, products or services. BASA is a general audience website, intended for users of all ages. Personal information of all users is collected, used and disclosed as described in this Statement of Privacy.

Collection of your Personal Information

As a membership and e-commerce website, BASA collects personal information, such as your e-mail address, name, home or work address or telephone number. Information collected by BASA is used solely for the purpose of fulfilling your membership benefits such as allowing access to membership areas, emailing your newsletter and billing and shipping online purchases for members and non-members. BASA does not collect any information about your computer hardware and software.

BASA encourages you to review the privacy statements of websites you choose to link to from BASA so that you can understand how those websites collect, use and share your information. We are not responsible for the privacy statements or other content on websites outside of the BASA website.

What personal data we collect and why we collect it


When you join BASA you provide us with your name, address, phone number, and email address and optionally a biography, photos and social media addresses. BASA collects and uses your personal information to process your membership payments, donations, event registration, product orders and deliver the products requested including our regular newsletter. All members can see, edit, or delete their personal information at any time. Website administrators can also see and edit that information.

Your personal information is also made available to other members via a members’ directory accessible only to members. Members can control what information is made available in this directory via the privacy settings in their profile.


Contacts are users who have purchased something from our website or who have registered for an event. Their name, address, phone number and email address are stored and added to our general email list.

Contact forms

When a user submits a contact form, we retain the information (name, phone number and email address) for customer service purposes. The email address may be added to our general mailing list for marketing purposes.

Use of information

It is possible that BASA may use personal information of members and contacts to inform you of other products or services available from BASA and its affiliates. BASA may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

BASA does not sell, rent or lease its contact lists to third parties.

You may also stop the delivery of future promotional e-mail from BASA by responding directly to any email you receive with a request to remove you from the mailing list.

What rights you have over your data

If you have an account on this site you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Security of your Personal Information

BASA is committed to protecting the security of your personal information. We use a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosure. For example, we store the personal information you provide on computer systems with limited access that are in controlled facilities. When we transmit highly confidential information (such as a credit card number) over the Internet, we use a secure payment gateway, so your information is protected.

Wild Apricot

BASA uses the Wild Apricot association member management software. All BASA membership and cantact data is stored by Wild Apricot in secure cloud-based servers. The Wild Apricot privacy policy is here:


BASA uses the Stripe payment processing system. The Stripe privacy policy can be accessed via

Website analytics

To improve your experience on our site, we use “cookies”. Cookies are an industry standard and most major websites use them. A cookie is a small text file that our site may place on your computer as a tool to remember your preferences. You may refuse the use of cookies by selecting the appropriate settings on your browser, however, please note that if you do this you may not be able to use the full functionality of this website.

Our website may contain links to other websites. Please be aware that we are not responsible for the privacy practices of such other sites. When you go to other websites from here, we advise you to be aware and read their privacy policy.

This website uses the analytics tools Google Analytics. This service transmits website traffic data to Google servers that may be located outside of Australia. These services do not identify individual users or associate your IP address with any other data held by. We use reports provided by these analytics tools to help us understand website traffic and usage.

By using this website, you consent to the processing of data about you by analytics tool providers in the manner described in Google’s Privacy Policy for the purposes set out above.

You can opt out of Google Analytics if you disable or refuse the cookie, disable JavaScript, or use the opt-out service provided by Google. You can opt out of Google Analytics if you disable or refuse the cookie, disable JavaScript, or use the opt-out service provided by Google.

Contact information

If you wish to contact us regarding any privacy concerns, please address email to: